Optimal FICA savings
We ensure that your program will capture permissable FICA savings for your company and drivers.
Trusted by North America’s Largest Fleets
per diem is complex
Managing your per diem program should be a competitive advantage
Known or unknown audit risk, lack of audit trail, driver questions, and untapped tax opportunities. If this feels familiar, you’re not alone.
- Poorly understood advantages to drivers
- Lack of comprehensive audit trail and program methods
- Failed audits
- Money left on the table for both the carrier and driver
How We Help
Per Diem plans, Managed
by Experts
Our team handles the entire process: program setup to driver communication planning, data processing, and audit readiness.
- We Proactively & Continuously Identify Savings
- We Deal With Regulators
- We Flag Issues Before They Cost You
Why It Works
What You Get With Fleetflo’s Per Diem Services
Our system is designed to save you time, mitigate
risk, and keep your fleet moving.
risk, and keep your fleet moving.
Audit-Readiness
We deliver clear documentation along the way to improve audit outcomes.
Monitoring
We monitor your program to identify exposure before it’s too late.
Visibility Without the Headaches
Your Per Diem Program – managed end-to-end with clear driver benefits articulated
Fleetflo will prepare your organization for IRS audits while getting the most out of your plan.
- Fully managed services
- Audit support from leading experts
- A repeatable audit trail process
Results You Can Measure
How Fleetflo Helped Real Fleets Simplify Driver Per Diem Programs
Explore how other fleet leaders simplified multi-state IRP compliance, reduced admin time, and eliminated filing risks with Fleetflo’s support.
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Digital Truck Books
Increase driver satisfaction, lower operational complexity, and further digitize the in-cab experience The trucking industry has come a long way from the days of thick paper binders stuffed with permits, registration documents, and compliance paperwork. If you’ve ever watched a driver frantically flip through a worn three-ring binder at a weigh station or scramble to…
#1 of 1 Testimonials
“Fleetflo has been a critical equipment and fuel partner for decades keeping us compliant and finding us new opportunities for efficiency.”
Read Full Case Study
FAQs
Find answers to your questions about our services and how we can help you.
Haven’t found what you need?
I’m already offering a plan – how do you add value?
Unfortunately many plans administered in the transportation sector are not compliant. Our goal is to change that and mitigate your risk. Let’s take a review, quantify your exposure, and get you on the right path.
Where do you see compliance issues?
In many areas – the most common being proper audit logging / documentation and wage misclassification. These are extremely common mistakes.
What are the consequences of compliance failure in per diem?
We generally see the IRS audit exposure for a non-compliant program in the order of magnitude of $3K per qualifying driver per year, with a potential three-year lookback window. This can be substantial for any carrier. Exposure will depend on a number of factors and will differ by carrier.
Should we have a per diem program?
Yes – per diem programs are advantageous to both the driver and company. We often see opportunities for carriers to more clearly communicate benefits to drivers.