No stone unturned
We look at every possible fuel tax recovery opportunity and are able to process at this level because of our technology.
Trusted by North America’s Largest Fleets
make fuel tax a competitive advantage
Recover fuel tax refunds in a compliant and efficient manner
Fuel tax recovery requires detailed process, expertise, and data management. If you’ve not turned over every rock, we wouldn’t be surprised.
- Missed fuel tax recovery opportunities
- Poor fuel tax recovery documentation
- Misguided techniques
- Unscalable processes
How We Help
Fuel tax expertise – compliance-first, tech-enabled
Our team handles the entire process: from data ingestion and analysis, to backup documentation, filing, and cash collection.
- We Proactively & Continuously Identify Savings
- We Deal With Regulators
- We Organize Documents, Data, and Filings via Software
Why It Works
What You Get With Fleetflo’s Fuel Tax and Recovery Services
Our system is designed to save you time, mitigate
risk, and deliver cash back to your bottom line.
risk, and deliver cash back to your bottom line.
Regulatory Oversight
We oversee you the whole way through – with a team of experienced legal and professional resources to guide you.
Full service
We follow-through on refunds and fight for your money. If you have an issue with a regulator, lean on us to help you resolve it.
incremental cash flow Without the Headaches
Your fuel tax recovery efforts systematized and compliant
FuelsLink gives your team instant access to refunds, status, and backup documentation. No spreadsheets required.
- Immediate cash-based ROI
- Systematic and compliant approach
- Experts to support with regulators
Results You Can Measure
How Fleetflo Helped Real Fleets Simplify IRP Registration
Explore how other fleet leaders simplified multi-state IRP compliance, reduced admin time, and eliminated filing risks with Fleetflo’s support.
Articles
IRS Per Diem Rates for Truck Drivers in 2026: What Fleet Managers Need to Know
IRS per diem rates for truck drivers in 2025 — the special transportation industry rate, high-low method, partial day calculations, and common errors to avoid.
#1 of 1 Testimonials
“Fleetflo has been a critical equipment and fuel partner for decades keeping us compliant and finding us new opportunities for efficiency.”
Read Full Case Study
Frequently Asked Questions: IFTA Fuel Tax Recovery
Fuel tax recovery is one of the most underutilized savings opportunities in fleet operations. Here are the questions we hear most often from carriers evaluating whether a fuel tax recovery program makes sense for their fleet.
What makes FleetFlo’s approach to fuel tax recovery different?
Most fuel tax programs stop at IFTA filing. FleetFlo goes considerably further. We analyze recovery opportunities at the individual state level, looking beyond standard mileage-based apportionment to identify fuel consumed in ways that qualify for refunds — reefer units, idle time, diesel-fired APUs, fuel used in distribution centers. Our proprietary software allows us to execute at scale while remaining fully transparent to your team, and we manage the entire recovery process end to end rather than handing off a filing and walking away.
How much can a carrier realistically recover?
Recovery potential scales directly with how much fuel your fleet consumes outside of propulsion on public roads. Carriers with significant reefer fuel use, high idle time, diesel APUs, or fuel consumed at distribution centers typically have the strongest recovery profiles. The more of those factors apply to your operation, the greater the opportunity. We assess each carrier individually before making any recovery projections — the right answer depends on your specific fuel mix and state-by-state operations.
How does the IFTA fuel tax recovery process work?
After identifying the recovery opportunities worth pursuing, FleetFlo establishes a data exchange protocol to retrieve the necessary fuel and mileage information from your systems. From there, we handle all filing, tracking, and follow-up with individual jurisdictions. You receive regular reporting on recovery status and amounts, and refunds flow back to you directly. The process is designed to require minimal lift from your team once the initial data connection is set up.
Does FleetFlo handle IFTA quarterly filing as well as fuel tax recovery?
Yes. FleetFlo manages both IFTA quarterly reporting and non-propulsion fuel tax recovery under one program. For carriers who want to consolidate fuel tax compliance with a single provider, this means one data feed, one point of contact, and one reporting system covering both obligations. It also means we can identify recovery opportunities directly from the same mileage and fuel data used for quarterly filing — rather than treating them as separate programs.
FAQs
Find answers to your questions about our services and how we can help you.
Haven’t found what you need?
What makes your approach different?
a) We go very deep – looking at opportunities at the individual state level b) Our software allows us to execute at scale and stay super organized and transparent to your organization and c) we fully manage fuel tax recovery efforts – we don’t just stop at filing.
How much money can you save me?
That of course depends – the more fuel you consume NOT moving vehicles forward on public roads, the greater the opportunity. Lots of reefer fuel? Idle time? Diesel fired APUs? Fuel consumed in distribution centers? These are all good candidates for discussion.
How does the process work?
After we discover the opportunities worth pursuing, we will establish a data exchange protocol to retrieve the necessary information on our end – usually encompassing fuel and mileage data. Form there, let us do our thing and provide you with results.
Can I customize services?
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